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Posted On: 20-Jul-2020
Singapore
Job No. 13743
  •  Basic admin duties, namely scanning of documents

 

Posted On: 07-Jan-2020
Singapore
Job No. 13615

Provide admin support to VP Sales

 

  • Display strong control and knowledge of calendar management for VP Sales and his direct reports across various regions and operating in different time zone.

 

  • Manage extensive travel arrangement (include business visas) in last minute notice and ensuring all flights and hotel bookings align with travel policy.

 

  • Process and submit business expenses claims in accordance of expense claims policy.
     
  • Strong knowledge of Excel and Powerpoint to prepare data spreadsheets (Excel) and Sales presentations to clients and Senior Management meetings.

 

  • Coordinate client’s meetings that includes prepare meeting material, presentation slides and booking of conference room.

 

  • IT Savvy.

 

  • Filing and organizing administrative paperwork.

 

  • Arranging office caterings for VP Sales and his Senior Executives meetings.

 

Admin Assistant Traits:

  • Accommodate flexible working hours.
  • Hard working with a can-do mindset.
  • Able to prioritize and multi task in this fast-paced dynamic environment.
  • Resourceful and quick in finding simple solutions when encounter with road-block.
  • Highly organized with strong attention to detail.
  • Able to communicate and inter-work with people at all levels.
  • Able to stand out and lend a helping hand when there is inter-departmental labor crunch.
Posted On: 29-Aug-2019
Singapore
Job No. 13495

Descriptions:

  • To take ownership of the INCITE document control system
  • To interact with the Divisional Quality Assurance Manager to ensure that all procedures and guidelines available on the server and INCITE are current and updated.
  • To assist the HSE personnel with the upkeep and provision of the Health & Safety and Environmental Procedures and Guidelines on the server and INCITE
  • Manage and implement the training and update plans for the use of INCITE by all existing personnel and new arrivals.
  • Liaise with LIL Regional office and the INCITE system provider.
  • Assist in the preparation of Project Quality Plans for Tenders and for start phases of projects.
  • Assist in the ongoing accreditation process for the ISO 9001:2008 accreditations and updates.
  • Liaise with HSE personnel and maintain and update the HSE procedures and guidelines.
  • INCITE training organize in a timely manner.
  • Positive User feedback
  • Referral and follow up of user issues to INCITE support
  • To assist the cost planning and QS teams with tenders and project start up phase works to ensure that all such enquiries and tender costs are competitive and arrived at in accordance with the required LAIO procedures.
  • Documentation preparation, approvals and submissions are all carried out in accordance with the required procedures
  • Timely turnaround
  • To coordinate the receipt, distribution and tracking of design drawings in order to facilitate the smooth running of projects in compliance with project procedures
  • Take possession of all incoming documents, check the accuracy of the transmittal notice and then record the information in the document register.
  • Identify the respective internal and external recipients for all incoming documentation, make clear and legible copies and issue as required with the requisite transmittal notice.
  • For all outgoing documents, record transmittal notice information in the relevant document register.
  • To track Design Change Requests (DCR), Document Review Forms (DRF), and Requests for Information (RFI) and “As Built” drawings in order to ensure all such requests are resolved
  • Formulate the necessary administrative requirements of the document control for the project, formulate procedures to suit and thereafter fully implement using the document control software system.
  • To prepare various weekly and monthly reports in order to highlight status to Engineering Manager/ Project Development Manager
  • Generate monthly and weekly reports
  • To maintain and archive hard as well as soft copies of all drawings in order to comply with company’s standards on project documentation.
  • Maintain a whole and complete control copy of project documents including drawings and details and all other fundamental project documentation.
  • Maintain a product library for all material samples and product data sheets.
  • Maintain a library of all Subcontractor Company profiles, and prequalification questionnaires.
  • Register and store for the duration of the project all unawarded subcontractor and supplier tender submissions.
  • Upon completion of the project and in conjunction with the project and commercial departments properly archive project documents as instructed
  • To ensure all works are carried out in line with LAIO health and safety standards in order to provide high quality works in a safe and efficient manner
  • Comply with LAIO Safety Program.

 

Requirements:

  • Diploma in Business Administration
  • Minimum 5 years and above similar experience
  • MS Office suite especially using Database applications
  • Proficiency in English

 

Posted On: 31-May-2019
Singapore
Job No. 13422

This position is responsible for manning the front office; schedulingand managing logistics for internal/external

meetings, conference calls and video-conferences; and record-keepingand documentation management

WITH THE OBJECTIVE OF fulfilling people requirements in a timely manner

 Responsibilities:

·        Greet visitors pleasantly, offer water/beveragesand guide/direct them within and around the office premises

·        Arrange for meeting with intended employee assoon as possible

·        Respond to all general inquiries and/or directthe queries to appropriate managers or staff

·        Maintain cleanliness of the reception area;Ensure the reading materials (i.e. newspapers, magazines and company brochuresetc.) are up-to-date and displayed in a neat and orderly manner

·        Feedback from supervisor on front officemanagement

·        Maintain an adequate inventory of officesupplies; Update preferred supplier list on a periodic basis

·        Monitor the distribution of office supplies andequipment across departments/teams in an equitable manner

·        Coordinate with relevant third parties fortimely repair and maintenance of office equipment. Feedback from supervisor onmanagement of office supplies & Equipment

·        Get quotations from multiple vendors forprocurement of consumables, stationery and other office equipment

·        Assist in oversee re-selling, recycling andtransfer of equipment, furniture, etc. at sites (post project completion) andoffices (during renovation) through third party agencies; Follow-up forcollection of payment from respective buyers in case of re-selling

·        Cost saving from initiatives undertaken Sortthrough incoming documents and forward to the concerned persons

·        Coordinate with courier agencies for timelydispatch of outgoing documents

·        Maintain general office filing systems and filedocuments accordingly

·        Update general information such as employeetelephone numbers and location on an on-going basis; Share the same withinternal/external persons as requested

·        Feedback from supervisor on record-keeping anddocument management

 

 

Posted On: 17-Apr-2019
Singapore
Job No. 13407
EP application
PFile filing
Posting of jobs in Jobsbank
HR related admin work
Posted On: 30-Aug-2017
Singapore, East
Job No. 12702

=Ø  Ensure timely closing of Limited and Subsidiaries’ accounts.

Ø  Scrutinize the financial accounts to ensure cost/ expenses are booked in the correct GL/ cost center.

Ø  Monthly expenses report for individual department and discuss with department manager for the variance.

Ø  Monthly Balance sheet revaluation.

Ø  Assist on quarterly GST and VAT submission.

Ø  Monthly Derivative/ hedging analysis.

 
Requirements:

• Minimum A level, diploma, LCCI or Degree
• Admin or accounting background will be an added advantage
• Hardworking and able to work independently
• Effective in English & Mandarin
Posted On: 20-Jun-2017
Singapore
Job No. 12572

The role will involve Assist with dispute resolution and claims planning matters on multiple projects, whether before or during arbitration and/or litigation in addition to this you will also be working on the following:

  • Fact-finding and detailed analysis, quantification of delay and damages
  • Preparation of and/or defending claims including drafting and conducting critical path delay analysis
  • Working with the team and determining events for claim issues
  • Demonstration of entitlement to EoT occurring as a result of disruption/loss of efficiency
  • Programme critiques and delay analysis critiques
  • Preparation of fragnets and delay events chronology

Desired Skills and Experience

  • Degree in construction, engineering or other related field
  • Strong skills using Microsoft Office suite and planning software such as Primavera P3, P6
  • Possess solid understanding of the various delay analysis methods, the assumptions behind each, advantages and disadvantages of each, and the suitability of each method for a given circumstance
  • Excellent written and verbal communication skills
  • Some previous exposure to Delay analysis and report writing skills include hands-on experience of various prospective and retrospective delay analysis methods
  • Experience in projects planning and controls
  • Excellent data management abilities
  • Constructive team member, contributing practically to the success of the team
  • Working under pressure and with minimum supervision
  • Analytical and goal oriented
  • Critical and creative thinking and ability to determine key issues